By Kelly O’Hara
More and more companies are adopting an agile approach to managing projects. Agile workplaces work in sprints to efficiently get a project to completion in a short amount of time.
As a result, the typical team structure has changed. Many teams in these agile organizations are smaller than those of the past and employees may frequently move between project teams depending on their skillset and when their project is finalized. While this fast-paced style of work is ideal in order to get projects completed and to market faster, it can become a logistical headache if project teams aren’t properly planned out and communicated.
To help alleviate any potential issues that agile project teams may cause, a proper visualization of temporary teams is critical. Here are some steps you and your colleagues can take to visualize your teams and make the process of workforce planning run as smoothly as possible:
1) Creating temporary project groups
In your org chart software, create temporary project groups to keep better track of your team members and the short-term projects they’re on. These groups can either be publically viewable by your organization or private, depending on who needs to be able to access them. Make sure to add relevant information into your groups like how long the temporary project is set to run for. This can help with planning down the line when you are looking to build out new project teams – you can easily see which employees will be available and how much longer others will be wrapped up in different projects.
2) Merging your data between groups
If your org chart is up to date and you have been recording relevant information on your employees, you can merge this data to new project groups that your employees join. This makes it easier to track employee information, especially if they go from one manager or team lead to another based on their different projects.
3) Keep your groups updated in real-time
One of the most important aspects of your visualized agile teams is making sure they’re constantly updated. If group members change or deadlines are pushed back, make adjustments so that the rest of your organization is aware and up-to-date.
4) Change up a structure if you have to
While agile teams may follow the same structure of working towards deadlines in sprints, you may find that your project group’s structure looks different from that of another in your organization – and that’s ok. Some teams may work better with different hierarchies or need fewer people or roles to complete a project. This is why it’s ideal to use a tool that allows you to be flexible with the visualizations of your teams so you aren’t limited to a specific template for a team that just doesn’t work for you.
By the way, did you know that it’s possible to visualize agile project teams in your intranet portal? We’ve prepared a video of how this works for SAP Jam Collaboration using our SuccessFactors extension Ingentis org.manager [web] for SF. Have look: Visualize agile project teams in SAP Jam Collaboration
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