Ingentis business rule trigger
Automated maintenance of core HR data in
SAP SuccessFactors

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You’ve made changes to your SAP SuccessFactors core data? Let us help you trigger an automated update!

Wouldn’t it be great if changes or additions made to your core HR data in SuccessFactors could be passed on automatically to all linked child objects across the structure? Or what about updating structural information in an automated manner?

Well, you should have a look at the Ingentis business rule trigger.

The software identifies newly created and edited objects and executes the “edit and save” action for all objects within a configurable evaluation path. This is how your SAP SuccessFactors business rules are being triggered. The process can be scheduled or initiated manually. 

The business rules in SAP SuccessFactors can be triggered during the creation of new data, the editing of objects or by saving changes. Typical events that are initiated via business rules include:

Validating data entry

Triggering specific workflows

Sending warnings or error messages

Setting default values

Calculating values

Propagating data from other fields/tables

Since business rules in SAP SuccessFactors are only executed for the affected object following the pull principle, new information cannot be pushed down to other objects along the structure.

This is the point where the Ingentis business rule trigger steps in, triggering objects to pull updated information from higher levels when applicable. 

Benefits of the Ingentis business rule trigger 

Reduced manual effort regarding data maintenance and validation

Fast creation and bulk edits of core data

Great flexibility due to customer-configured rules

Automated structure updates and newly created structures 

Up until now, due to the default settings, structural edits in SAP SuccessFactors might have required you to manually adjust all associated child objects.

For example, if the employee Bernd Sander had become the new head of the department HR Business Office, the update of the position structure would have required manual action. A business rule on the position which would have fetched the new managing position via the head of department would not have been initiated since the edit did not get executed on the position object itself but on the department.


The Ingentis business rule trigger on the other hand notices the change and triggers the child objects to pull new or edited information, and the complete organizational structure is updated, from top to bottom or across the hierarchy structure.


Ingentis Business Rule Trigger: As a default structure changes in SuccessFactors might require manual action. The Ingentis business rule trigger automates the maintenance and update process.
Ingentis business rule trigger for the automated maintenance of HR data in SAP SuccessFactors

Passing on a parent object’s value updates to child objects

Let’s say, the cost center of a department has been changed and all child departments and linked positions need to be updated with this new information. Thanks to the business rule trigger, this can be done in an automated way, based on pre-defined business rules in SuccessFactors. 

The software identifies edited objects, checks their history to see when the last change was made and if applicable executes the respective business rule within a configurable evaluation path. This allows you to initiate automated data updates throughout the company instead of having to manually adjust information or start a mass upload. 

Ingentis business rule trigger: Automated data update of cost center change

The Ingentis business rule trigger in a nutshell


Automated maintenance & update processes


Runs on SAP Business Technology Platform


Triggering of SAP SuccessFactors business rules top down and across objects


No coding required


Single solution or add-on to org.manager

Also available on the SAP Store

If you’d prefer to discover or acquire the Ingentis business rule trigger via the SAP Store, that’s possible, too! 

Product recommendation for SAP SuccessFactors users:
Org charts with Ingentis org.manager for SAP SuccessFactors

Create org charts from SAP SuccessFactors

Our org chart maker Ingentis org.manager for SAP SuccessFactors was specifically designed as an extension to SAP SuccessFactors. The software is able to meet many individual needs when it comes to visualizing certain hierarchy structures as well as regarding content and design. In addition, the organizational chart designer enables the simulation of reorganizations within the organogram via drag & drop.

Ingentis org.manager web for SF running on SAP Cloud Platform

Contact us

Do you have any questions regarding the Ingentis business rule trigger? Are you interested in a demo? Don’t hesitate to contact us via the contact form below. We look forward to your message!

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