E-Mail distribution lists
Intelligent management of dynamic distribution groups
The software Ingentis distribution.list is an easy to use solution for the automated management of dynamic distribution groups and security groups. The members of a dynamic group are determined based on custom conditions which can easily be configured according to your requirements. The dynamic distribution groups can be synchronized with leading systems such as Active Directory, MS Exchange, Microsoft 365, Azure AD or HCL Notes. In addition, the distribution of emails can be launched directly from Ingentis distribution.list.
Integrating distribution.list into your existing landscape
Ingentis distribution.list closes the gap between leading data sources such as your HR system (e.g. SAP HCM, SAP SuccessFactors, Workday, Oracle HCM, PeopleSoft, and many more) and your Active Directory, MS Exchange, Microsoft 365, Azure AD, HCL Notes, or other target systems. Data that has been newly added to the source system is regularly transferred, e.g. on a daily basis. This applies to a user’s master data as well as their structural assignment. After applying the custom conditions, the updated groups can be synchronized with your target system. This ensures up-to-date groups which can be used as E-mail distribution lists, as security groups or as universal groups.
Ingentis distribution.list at a glance
Your company wishes to create a distribution list containing all employees from the HR and IT departments
To create the list, you need to define the following criteria in Ingentis distribution.list:
- Division of the employee = IT or
- division of the employee = HR
As a result, the generated distribution list contains Emily Parker (HR), Sandra Williams (HR), and Jake Johnson (IT). But now, Jake Johnson has transferred to the finance division, and this information is updated in the database during the day by the HR department. During the next synchronization cycle, Ingentis distribution.list automatically adjusts the recipients, leaving only E.Parker and S.Williams on the list.
Due to construction works, the employees of building A need to be informed about a temporary move
In this example, the common denominator for the distribution list is the building the employees are working at. There could be several ways to define this, e.g. via building name or street name. In this case, we chose to use a name:
- Name of building where employee is located: Building A
After selecting the building, distribution.list creates a list of everbody sitting in building A.
The company wants to send every first responder within the company information regarding the refresher course
Depending on your data system, there are different ways of storing the information if an employee is a first responder or not. The most typical method would be to save a positive value in the respective field (e.g. 1, +, “yes”) in case the employee is a first responder. Vice versa, the field would receive a negative value (e.g. 0, -, “no”) if the employee is not. To create the requested list, the positive value must apply, for example:
- First responder = Yes
Other common use cases are:
Distribution groups based on geographical information such as one group per country, region, location, etc.
Distribution lists based on employee groups such as one group for all permanent employees, one for all part time employees, etc.
Distribution lists based on hierarchy such as employees below a specific manager or all employees from an org unit and below
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Experience the flexibility of our software solution Ingentis distribution.list in one of our online product demos.
Here are the dates for the next Ingentis distribution.list webinars
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