E-Mail distribution lists
Intelligent management of dynamic distribution groups
Ingentis distribution.list is an easy to use solution for the automated management of dynamic distribution groups and security groups. The members of a dynamic group are determined based on custom conditions which can easily be configured according to your requirements. The dynamic distribution groups can be synchronized with leading systems such as Active Directory, Exchange or IBM / Lotus Notes.
Integrating distribution.list into your existing landscape
Ingentis distribution.list closes the gap between leading data sources such as your HR system and your Active Directory, IBM / Lotus Notes or other target systems. Data that has been newly added to the source system is regularly transferred, e.g. on a daily basis. This applies to a user’s master data as well as their structural assignment. After applying the custom conditions, the updated groups can be synchronized with your target system. This ensures up-to-date groups which can be used as E-mail distribution lists, as security groups or as universal groups.
Ingentis distribution.list at a glance
Your company wishes to create a distribution list containing all employees from the HR and IT departments
To create the list, you need to define the following criteria in Ingentis distribution.list:
- Division of the employee = IT or
- division of the employee = HR
As a result, the generated distribution list contains Emily Parker (HR), Sandra Williams (HR), and Jake Johnson (IT). But now, Jake Johnson has transferred to the finance division, and this information is updated in the database during the day by the HR department. During the next synchronization cycle, Ingentis distribution.list automatically adjusts the recipients, leaving only E.Parker and S.Williams on the list.
Due to construction works, the employees of building A need to be informed about a temporary move
In this example, the common denominator for the distribution list is the building the employees are working at. There could be several ways to define this, e.g. via building name or street name. In this case, we chose to use a name:
- Name of building where employee is located: Building A
After selecting the building, distribution.list creates a list of everbody sitting in building A.
The company wants to send every first responder within the company information regarding the refresher course
Depending on your data system, there are different ways of storing the information if an employee is a first responder or not. The most typical method would be to save a positive value in the respective field (e.g. 1, +, “yes”) in case the employee is a first responder. Vice versa, the field would receive a negative value (e.g. 0, -, “no”) if the employee is not. To create the requested list, the positive value must apply, for example:
- First responder = Yes
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