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Corporate directory

Increasing employee engagement with Ingentis org.manager

Corporate directories have long been a staple of the workplace, especially for growing or medium- to large-size organizations. Organizations benefit from having an employee directory that is easy-to-use, always up-to-date and synchronized with HR software to ensure there is one version of the truth, or system record, that controls the quality and permission-rights of the employee details being distributed. While most HR solutions provide directory services, they are often limited in being meant for HR only, or they lack functionality or configuration options in how this information (the directory appears within the main HR system only) can be distributed amongst diverse employee groups with varying degrees of permission rights to view certain employee details. These solutions also need to account for the mobile workforce and be able to provide employees with secure information at a glance. Finally, most corporate directories are passive; they are not designed to drive employee engagement and are simply relegated to the role of glorified Rolodex with very limited employee data. It doesn’t have to be this way.

Today’s corporate directory

We find today’s corporate directories falling short of the role and benefits they can provide to an organization by following a few simple design principles. The corporate directory should be visually appealling and easy-to-use to discover key employee information. The employee data should be sourced from the system of record and aumotically updated to ensure data integrity and one version of the truth. Furthermore, the directory should be easily accessible for all employees without being tethered to an HR system.

Corporate directory directory view in Ingentis org.manager allows for an easy search of colleagues

The directory view can be toggled to show pictures or provide simple employee list view. The filter options in left panel
allows one to refine the search results based on location, but can be configured to refine the search results based
on other attributes as well.

Corporate directory profile view in Ingentis org.manager shows employee details

The pop-up employee profile view provides additional employee data and supports corporate branding guidelines.

Corporate directory org chart view in Ingentis org.manager showing the organizational structure

The org chart view visualizes reporting relationships.

Ask yourself if your current corporate directory can do all this and more

  • Is our corporate directory fully-automated (no manual data update necessary) and up-to-date to reflect the data stored in the HR system of record? Or do we have multiple versions of employee data being created across the organization that invites inconsistency at best and out-of-date or error prone information at its worst that can be centrally controlled.
  • Is our corporate directory able to service the unique needs of different departments and team members based on the employee information they need access to?
  • Does our corporate directory dynamically control views and what information is accessible for employees based on their role?
  • Does our corporate directory show and allow me to navigate the organization using an intuitive org chart interface; including matrix line reporting?
  • When viewing any employees, can I easily determine who they report to and who they have for direct and/ or indirect reports?
  • Can our corporate directory be easily embedded in any online intranet platform our company requires?
  • Is our corporate directory secure and leverage any of the permission rights we may have already established in our system of record so we don’t have to maintain a separate access control list?
  • Is our corporate directory flexible in design to support a variety of use cases when it comes to finding key employee data or looking for a group based on meaningful criteria?
  • Is search easy-to-use and flexible enough to search by name, job title, departments, location, and more?
  • Does our corporate directory allow me to filter our employee list view by location or any other attribute?
  • Is our corporate directory configurable to filter out segments of the employee population (example: retail organizations filtering out their secret shoppers)
  • Is our corporate directory easy to use yet robust enough to drive usage?
  • Is our corporate directory easily accessible across all devices, including mobile?
  • Does our corporate directory leverage social media such as linkedin profiles and twitter feeds to provide a more dynamic footprint about each employee?

This all may sound like common sense approaches, but if you answered no to one or more of the questions above, we would welcome to show you how Ingentis org.manager can satisfy all these use cases and more.

Increase employee engagement: corporate directory news feed

Corporate directory news feed in Ingentis org.manager showing relevant information

Our intelligent org chart knows what type of changes are happening in your organization daily and generates an automated and configurable news feed to help drive employee engagement for key events such as new hires, promotions, birthdays, and anniversaries. Note also the configurable links for email, skype, twitter, and linkedin.

Finally, one key observation. Why is it that corporate directories are ultimately sitting there idly by and serving no greater role unless an employee conducts a search? It’s all about employee engagement, and a corporate directory can absolutely help increase employee engagement.
Here’s how. Ingentis org.manager corporate directory features a unique and fully-automated news feed. Now when you access the directory, rather than seek out information, the corporate directory serves up key information directly to you to help drive employee engagement. The news feed can be easily configured to announce job anniversaries, new hires, promotions and much more – and does so in an inviting style so employees will be encouraged to reach out and communicate with their peers. A key element to onboarding is making new hires feel welcome, and this news feed feature helps drive this positive interaction across the organization.

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See how visualizing HR data in org charts, dashboards and diagrams created with Ingentis org.manager can provide you with great insights. 


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