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Data Clean-Up

Achieve and maintain a clean data set before, during, and beyond data migration

No matter in which industries companies operate, there is one thing they have in common: Having to deal with excessive amounts of HR data which require updating for a vast array of transactions. This is not limited to employee details but also entails, for instance, information on departments and positions. With the amount of data and related transactions continuously growing, it is a highly complex task to maintain high data quality, especially if data changes in one area need to be propagated to subordinate objects as well. While this may often be neglected in everyday working life, it becomes critical when a company decides to migrate from one HCM system to another. Here is how Ingentis org.manager – with its broad feature set – supports you every step of the way.

Before the Migration

Before implementing a new HCM tool, make sure that you have correct and clean data to begin with. Ingentis org.manager helps identify areas within your HR data that need attention. Based on configurable condition and calculations, for instance, duplicate, missing, or in some way invalid or inconsistent information can be brought to your attention allowing you to go back and adjust accordingly. This way, you can ensure that there is a clean data set before starting to migrate any information to the new system.

Data migration with the help of Ingentis org.manager

Switch from a position structure to a department structure with Ingentis org.manager

Besides this, switching HCM systems often necessitates an adaptation of the prevailing organizational structure along with ensuring calculated fields are supported on the new system. This is because a different software may require another form of data input than what can be exported from the old system, or certain formulas or calculated fields may not be supported. Being able to automate the transformation of data elements to fit the new HCM tool can greatly speed up the data migration.

With Ingentis org.manager it is possible to adjust the data and create exactly the import file necessary for the migration to go smoothly. It also allows for a change of data models in the process: Whether you need to transform a system with only employees and job titles to a position structure or a position structure to a department structure – Ingentis org.manager has got you covered.

During the Migration

One of the key benefits of using Ingentis org.manager during a data migration is the instant visualization of all kinds of data in various forms, including support for data transformation. Being able to immediately see the migrated information in a visual form (be it in org charts, network structures, or dashboards) facilitates the detection of potential errors that may occur during the shift. This allows for a correction early in the process and ensures the proper migration also of large amounts of data.

Visualizing network structures with Ingentis org.manager e.g. during data migration

Ingentis org.manager immediately visualizes migrated data, for instance in the form of a network structure.

Org chart in Ingentis org.manager

Having migrated data displayed visually, for example in an org chart, lets you identify potential errors early in the process.

After the Migration

Making use of the various features of Ingentis org.manager supports you in creating an up-to-date version of the truth regarding your HR data. A clean set of data benefits companies in multiple ways: Everyone accessing the same accurate information or having a proper basis for potential future reorganizations just being two examples.

Report created with Ingentis org.manager pointing out data problems

Going beyond Migration

It is not only in the context of migrations or shifts of HCM systems that a clean data set and high data quality is important. The mentioned configurable conditions and calculations can also be used to avoid incorrect data maintenance. Set, for example, specific permitted values for certain fields or define mandatory ones.

Based on these individual conditions and calculations, Ingentis org.manager creates a report providing an overview of issues that need to be fixed. Consequently, high data quality can easily be achieved and maintained even with the amount of data handled by HR departments continuing to increase steadily.

Join our free software webinars to learn more about people analytics with Ingentis org.manager

See how visualizing HR data in org charts, dashboards and diagrams created with Ingentis org.manager can help you achieve and maintain organizational effectiveness.

Ingentis org.manager webinars


Is there an easy way to keep org charts up-to-date? In real-time? Without investing too much effort? Three times YES!!! Just check out our org charting tool Ingentis org.manager!

Register now for our free online events to learn more about our org chart creator org.manager!

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