Lumen Technologies:
Scaling Reorganizations with Structure, Visibility, and Speed

Lumen is evolving from a traditional telecommunications company into a digital network services provider. That shift requires constant organizational change, making reorgs a critical and ongoing part of how the business operates.

Big Wins for Lumen

  • Reorg speed went from weeks to days
  • Eliminated Excel as the system of record
  • Massive reduction in manual work
  • IndustryTechnology & Communications
  • HeadquartersMonroe, Louisiana, USA
  • Employees25,000+
  • SolutionIngentis org.manager, integrated with SAP SuccessFactors
You can’t scale a reorg in an Excel spreadsheet.
Julie Harrison / /Lumen Technologies

The Challenge: Reorganizations That Didn’t Scale

At Lumen, reorganizations weren’t isolated events. They were happening continuously as the business evolved. But the process wasn’t built to support that level of change. But the process wasn’t built to support that level of change. 

Previous Challenges

  • Reorgs were managed in Excel
  • Processes were manual and time-intensive
  • Approval workflows were inconsistent or missing
  • Leadership lacked clear visibility into changes
  • Teams were coordinating across spreadsheets and inboxes

The result was slow execution, limited alignment, and uncertainty around downstream impact. 

The Goal: Move from Manual Processes to Structured Change

Lumen set out to move away from reactive, manual reorg processes toward something more structured and scalable. They were looking for a solution that could: 

  • Integrate with SAP SuccessFactors  
  • Provide visibility into organizational structures beyond static org charts  
  • Support approval workflows  
  • Enable modeling and simulation of changes before execution  
  • Scale with continuous transformation  

This wasn’t about improving reporting. It was about making better decisions, faster. 

The Solution: Modeling Changes Before They Happen

With Ingentis org.manager, Lumen shifted from spreadsheets to a structured environment for managing reorganizations.  They are now able to:

  • Run simulations to model organizational changes
  • Provide leadership with visibility into proposed changes
  • Capture approvals within the process
  • Understand potential downstream impacts before execution

This introduced a level of clarity and control that didn’t exist in their previous approach.

The Approach: Deliberate Rollout and Continuous Testing

Lumen took a structured approach to implementation. 

  • Defined their current state before making changes  
  • Tested extensively throughout implementation  
  • Integrated data between SuccessFactors and org.manager  
  • Rolled out the solution in phases (starting in July 2025)  

As emphasized during the session, continuous testing played a key role in ensuring success.  

We could model the changes, show leadership what would happen, and get approvals before anything went live.
Julie Harrison / /Lumen Technologies

The Results: Faster Execution, Better Alignment, More Confidence

Operational Impact 

  • Reduced time required to complete reorganizations (from weeks to days)  
  • Decreased manual effort in managing reorg processes  
  • Streamlined coordination across teams  

Strategic Impact 

  • Improved visibility into organizational changes  
  • Leadership alignment before implementation  
  • Increased confidence in decision-making  

Cultural Impact 

  • Shift from reactive execution to a more proactive, structured approach  
  • Greater ownership across HR and business stakeholders  

Key Takeaway

Reorganizations at Lumen didn’t slow down. The way they manage them changed. 

By moving away from spreadsheets and introducing structured modeling, visibility, and governance, Lumen created a more scalable way to support continuous transformation.