Reliable Software for Data Management

Effective data management ensures that HR and organizational data remain structured, error-free, and up to date. It serves as the foundation for informed decision-making, efficient processes, and regulatory compliance. Without a well-structured data strategy, inconsistencies, manual correction efforts, and misinformation can negatively impact business operations.

Professional data management ensures that HR and organizational data remain consistent, up to date, and well structured. This creates a trusted data foundation that organizations can leverage for analytics, automation, and future AI applications.

AI applications are only as reliable as the data they are built on. Inconsistent, outdated, or incomplete HR data can lead to inaccurate analyses and unreliable results. High data quality provides the foundation for trustworthy analytics, informed decision-making, and the successful adoption of AI.

• Scattered data sources: Information is often stored across multiple HR and IT systems.
• Data inconsistencies: Different formats and update cycles lead to errors.
• High manual effort: Data maintenance is time-consuming and prone to human error.
• Lack of automation: Without automated processes, data quality often remains uncontrolled.

• Data harmonization: Consolidating and standardizing data from different systems.
• Automated quality checks: Tools like Data Quality Screening help identify errors at an early stage.
• Rule-based automation: Solutions such as the Ingentis business rule trigger enable systematic transfer of changes to SAP SuccessFactors.
• Regular data maintenance: Defined review intervals and clear responsibilities ensure the data base remains up to date.

Most companies use a mix of HCM systems, ERP solutions, talent management tools, and time-tracking systems. These systems are typically implemented at different times to meet specific business needs but are not always fully integrated. As a result, data silos emerge, preventing seamless communication between systems without targeted harmonization.

The Ingentis platform enables the integration and standardization of HR data from various sources. By connecting to HCM, ERP, and other systems, data is imported, unified, and stored in a structured, centralized database. This process eliminates inconsistencies and ensures that clean, standardized HR data is available for analysis and decision-making.

The Ingentis platform supports a wide range of HR and organizational systems, including:

• HCM systems such as SAP, Workday, Oracle, ADP, and UKG

• ERP systems such as SAP, Microsoft Dynamics, and Oracle

• Databases and directory services (e.g., SQL, LDAP)

• File-based data sources (CSV, Excel, XML)

• Thanks to flexible interfaces and APIs, the solution can be tailored to individual system landscapes.

• Poor decision-making: Inaccurate data can lead to incorrect strategic actions.
• Inefficient processes: Faulty data requires manual corrections, tying up time and resources.
• Legal risks: Incomplete or incorrect data can result in compliance violations.
• Employee dissatisfaction: Incorrect master data (e.g., payroll calculations or work schedules) undermines trust in HR processes.

• Data Quality Screening automatically checks HR data for completeness, consistency, and potential sources of error. It uses various validation mechanisms, including:

• Rule-based error analysis: Identification of missing or implausible data values.

• Duplicate detection: Prevention of redundant data records.

• Structural checks: Verification that all organizational dependencies are correctly mapped.

• Visual error analysis: Display of data quality via dashboards and sunburst charts.

The Ingentis business rule trigger detects changes in SAP SuccessFactors and initiates predefined actions. Typical use cases include:

• Automatic updating of objects (e.g., hierarchy adjustments)

• Propagation of changes from higher organizational levels

• Validation and cleansing of data records

• Automatic calculations and setting of default values

• Triggering workflows or notifications

The implementation is flexible and can be adapted to any IT landscape. With preconfigured interfaces for leading HCM and ERP systems, setup is usually quick and straightforward. Depending on specific requirements, custom configurations can further optimize integration into existing processes. Thanks to an intuitive configuration, changes can be made without deep IT expertise.