Take Control of Your HR & Organizational Data

Reliable Software for Data Management

The quality and consistency of HR data are crucial for informed decision-making and efficient processes. With Ingentis, you can harmonize your data, ensure its accuracy, and automate HCM data management in SAP SuccessFactors.

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Why Is Professional Data Management Essential?

Reliable and consistent HR data is the foundation for informed decision-making and efficient processes. Without structured data management, errors arise that waste time and resources while compromising analysis quality and strategic planning.

Professional data management ensures that information from various sources is consolidated, automatically updated, and reliably available. This transforms data chaos into a solid decision-making foundation – for HR, leaders, and anyone who depends on trustworthy information.

Common Challenges

System BreaksHR data is scattered across multiple systems, making it difficult to consolidate.
Lack of Data ConsistencyInconsistent or incomplete information hinders accurate analysis.
High Error RiskManual data maintenance is error-prone and resource-intensive.
Inefficient ProcessesLack of automation leads to inefficiencies and delays.

The Solution?

Harmonize DataMerge and standardize information from different sources.
Ensure QualityAutomated validation mechanisms detect and correct errors early.
Automate ProcessesRule-based workflows enable error-free and efficient data management.

Data Harmonization with the Ingentis Platform

Many companies rely on multiple HR and organizational systems, each with different data formats and structures. The Ingentis platform seamlessly connects these data sources and transforms them into a centralized, structured, and consistent database. By intelligently merging and standardizing information, organizations gain a clear and reliable foundation for strategic decision-making.

Centralized Data Source

Consolidate all relevant HR and organizational data in one place.

Automated Data Integration

Merge data efficiently without manual effort.

Seamless System Compatibility

Easily connect to leading HCM and ERP solutions.

Optimized Data Structure

Standardized formats for better processing and analysis.

Want to Learn More About Data Management with Ingentis?

Schedule a personalized demo and discover how our data management software can strategically drive your business forward.

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Data Quality Self Assessment

How is the quality of HR data in your organization?

A solid reporting foundation relies on accurate HR data. With our Data Quality Self-Assessment, you can find out how your HR data measures up – and receive initial recommendations for action if there is room for improvement.

Ensure HR Data Quality with Data Quality Screening

Incorrect HR data can significantly impair analyses and strategic decisions. The pre-configured Data Quality Screening module of the Ingentis platform automatically detects gaps and inconsistencies and offers targeted correction options.

High data quality reduces manual corrections, optimizes downstream processes and ensures more precise analyses. This creates a reliable basis for well-founded decisions and efficient personnel management.

More about the Data Quality Screening

Automated HR Data Management in SAP SuccessFactors

Manual adjustments in SAP SuccessFactors are time-consuming and increase the risk of errors and inconsistencies. By default, business rules only apply to the affected object—changes don’t automatically cascade across the organizational structure.

This is where the Ingentis Business Rule Trigger comes in. It ensures that objects automatically inherit updated information from higher levels when necessary. This keeps your data consistent and up to date—without manual effort.

The software detects newly created or modified objects and updates all relevant elements within a freely configurable evaluation path. By specifically triggering SAP SuccessFactors Business Rules, changes are reliably processed. You can initiate the process manually or run it automatically at regular intervals – ensuring smooth and error-free data maintenance.

Increased Efficiency

Automated processes significantly reduce manual data maintenance.

Error Prevention

Rule-based workflows minimize the risk of inconsistent or missing data.

Seamless Workflows

Changes automatically trigger the right follow-up actions.

More about Ingentis business rule trigger

With the help of Ingentis business rule trigger, we now complete work that used to take one or two days in just ten minutes.

Jonas Brauburger, Specialist HR-IT Systems / /Mainova AG

FAQ

Why Is Effective Data Management Crucial for Companies?

Effective data management ensures that HR and organizational data remain structured, error-free, and up to date. It serves as the foundation for informed decision-making, efficient processes, and regulatory compliance. Without a well-structured data strategy, inconsistencies, manual correction efforts, and misinformation can negatively impact business operations.

What Are the Key Challenges in Managing HR Data?

Scattered Data Sources – Information is often spread across multiple HR and IT systems.
Data Inconsistencies – Different formats and update cycles lead to errors.
High Manual Effort – Maintaining data manually is time-consuming and prone to human error.
Lack of Automation – Without automated processes, data quality remains unchecked.

How Can Companies Ensure Their Data Is Always Up-to-Date and Consistent?

Data Harmonization – Consolidate and standardize data from different systems.
Automated Quality Checks – Tools like Data Quality Screening detect errors early.
Rule-Based Automation – Solutions like Ingentis Business Rule Trigger systematically transfer updates in SAP SuccessFactors.
Regular Data Maintenance – Define clear review intervals and responsibilities to keep data accurate.

Why Are HR Data Often Spread Across Multiple Systems?

Most companies use a mix of HCM systems, ERP solutions, talent management tools, and time-tracking systems. These systems are typically implemented at different times to meet specific business needs but are not always fully integrated. As a result, data silos emerge, preventing seamless communication between systems without targeted harmonization.

How Does Data Harmonization Work with the Ingentis Platform?

The Ingentis platform enables the integration and standardization of HR data from various sources. By connecting to HCM, ERP, and other systems, data is imported, unified, and stored in a structured, centralized database. This process eliminates inconsistencies and ensures that clean, standardized HR data is available for analysis and decision-making.

Which Systems Can Be Integrated with the Solution?

The Ingentis platform supports a wide range of HR and organizational systems, including:

HCM-Systeme wie SAP, Workday, Oracle, ADP, UKG
ERP Systems – SAP, Microsoft Dynamics, Oracle
Databases & Directory Services – SQL, LDAP
File-Based Data Sources – CSV, Excel, XML
With flexible interfaces and APIs, the solution can be adapted to fit any IT landscape, ensuring seamless integration into existing system environments.

What Are the Risks of Inaccurate or Incomplete HR Data?

Poor Decision-Making – Inaccurate data can lead to misguided strategic actions.
Inefficient Processes – Errors require manual corrections, consuming valuable time and resources.
Legal & Compliance Risks – Incomplete or incorrect data can result in compliance violations.
Employee Dissatisfaction – Errors in payroll, work schedules, or personal records can erode trust in HR processes.

How does Data Quality Screening detect inconsistencies and errors?

The »Data Quality Screening« tool automatically analyzes HR data for completeness, consistency, and potential errors using multiple validation mechanisms:
Rule-Based Error Analysis – Identifies missing or implausible data values.
Duplicate Detection – Prevents redundant records.
Structural Checks – Ensures organizational dependencies are correctly mapped.
Visual Error Analysis – Displays data quality insights through dashboards and Sunburst charts.

Which Processes Can Be Automated with the Ingentis Business Rule Trigger?

The Ingentis Business Rule Trigger detects changes in SAP SuccessFactors and triggers predefined actions. Typical use cases include:

Automatic Object Updates
Adjust hierarchies and structures dynamically.
Data Validation & Cleanup
Identify and correct inconsistencies automatically
Workflow & Notification Triggers

How Complex Is the Implementation of the Solution?

The implementation is flexible and can be adapted to any IT landscape. With preconfigured interfaces for leading HCM and ERP systems, setup is usually quick and straightforward. Depending on specific requirements, custom configurations can further optimize integration into existing processes. Thanks to an intuitive configuration, changes can be made without deep IT expertise.

Deepen Your Knowledge on Data Management

Explore blog articles, self-assessments, and use cases to see how effective HR data management can transform your organization.

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Self-Assessment of Your Data Quality:

Success Story

Mainova

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Make better decisions with a clean and up-to-date data foundation. Let’s work together to improve your data quality, harmonize systems, and optimize workflows.

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