Early visibility into where positions are or will become vacant

Current and upcoming vacant positions at a glance:
Ready-to-run Solution Open Position Manager

Identify staffing gaps in your organizational structure early

In dynamic organizations, staffing gaps rarely appear overnight. More often, the real challenge is a lack of structural visibility into where vacancies are building up. Without a clear organization-wide view, it becomes difficult to determine which areas are accumulating open positions, which roles have remained vacant for extended periods, or where additional hiring demand will emerge in the coming months.

In complex organizations with multiple hierarchy levels, this limited visibility makes forward-looking workforce planning difficult. Decisions are often based on isolated lists or fragmented data sources, while structural interdependencies across the organization remain hard to identify.

This is exactly where our Ready-to-run Solution Open Position Manager comes in. The browser-based tool visualizes current vacancies as well as positions expected to become vacant within the next twelve months, directly within the context of your organizational structure. HR teams, HR Business Partners, and managers can identify emerging staffing gaps early, prioritize key and leadership roles, and create a reliable basis for well-informed decisions.

What the Open Position Manager can do

Transparency on current and upcoming vacant positions

All currently open positions as well as those expected to become vacant within the next twelve months are made visible across the organization – along organizational units, hierarchy levels, and over time.

Early warning system for workforce bottlenecks and structural risks

The combination of time-based and structural analysis reveals when and where vacancies are emerging – and why. This enables you to identify not only critical concentrations at an early stage, but also the underlying structural patterns within your organization.

Focus on critical and prioritization-relevant positions

Key, leadership, and long-vacant positions can be specifically highlighted to effectively steer recruiting and staffing efforts.

Solid basis for planning and decision-making

Detailed lists, KPIs, and export options enable data-driven alignment and support forward-looking workforce planning.

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First insights:
Screenshots from the Open Position Manager

All key metrics on current and upcoming vacancies at a glance

The dashboard provides a compact overview of currently vacant positions as well as roles expected to become vacant. Metrics on key and leadership positions, vacancy duration, and open budget help identify critical developments early. An additional heatmap shows when and where future vacancies will occur across hierarchy levels, making it easier to identify potential staffing gaps.

Using the hierarchy tree on the left, you can focus on specific organizational units. All dashboard metrics update automatically for the selected area, enabling precise analysis within the broader organizational structure.

Identify vacancies directly within the organizational structure

In the org chart view, current and upcoming vacancies are displayed directly within the organizational structure. Metrics on employees, positions, and vacancies per organizational unit provide a quick overview of the current situation.

Icons and color codes highlight additional information such as key roles, leadership positions, upcoming vacancies, or long-standing open positions. This allows you to immediately identify where staffing gaps are intensifying within the structure.

Sunburst analysis of vacant positions

The Sunburst visualization provides a radial overview of the entire organizational structure. Segment sizes represent the size of each organizational unit, while color highlights indicate areas with vacant or soon-to-be vacant positions. Visualization settings allow you to define thresholds — for example for the share of vacant positions or roles expected to become vacant soon. This makes it easy to identify areas where staffing gaps are accumulating.

The result is a clear, organization-wide perspective on vacancy distribution, helping you detect potential risk areas early.

Why Our Ready-to-run Solutions Are Your Best Choice:

Your solution is available in no time
Minimal effort required for the implementation of your tool
25+ years of experience in Org Charts, Org Analytics and Org Design

Custom Adjustments? No Problem!

Do you have special requirements that the Ready-to-run Solution do not cover? Let’s talk about it; we also offer customized solutions.

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Discover Our Variety of Ready-to-run Solutions

In addition to the Open Position Manager, the Ingentis org.manager platform offers other Ready-to-run Solutions that are specifically tailored to the needs of HR and organizational development teams. All of our Ready-to-run Solutions benefit from our many years of experience and best practices from working with companies of all sizes and industries.